Cadence Ops
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Operations platform for live events

The operating system for
live event production.

Everything from pipeline to payout — replacing the spreadsheets, PDFs and group chats your crew already hates. Crew, gear, docs, compliance and finance in one system.

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0 spreadsheets. 1 source of truth. · Live in under 2 weeks · No credit card to start

PipelineCrewGearComplianceFinance
cadenceops.app / eventsSample data
Confirmed4
Rabbits Eat Lettuce
Apr4 crewQLD
Subsonic Music Festival
Dec6 crewQLD
Revealing Mind — Workshop
Q39 crewQLD
In production3
Festival pre-build
Day 26 crewNSW
Stage rebuild — Day 2
Day 39 crewNSW
Site comms refresh
Day 412 crewNSW
Bump-in this week2
Crew call — Newcastle
Mon9 crewVIC
Truck pack — Brisbane
Tue12 crewVIC
“Saves me and the crew hours every week — coordination is finally easy.”
Heath Baldwin · Owner · HB Sound & Lighting
“Cadence Ops replaced our production spreadsheet jungle. One system for the whole festival — crew, logistics, permits, finance.”
Nick Thompson · Festival Operations · Bush Doof
“Starting Erectus Stretch Tents, I wanted to make sure the operations side was set up properly from day one — not cobbled together on notes and group chats like most event businesses end up. Cadence Ops has given me a proper system to manage bookings, crew, gear and client comms all in one place. As we grow, I know the back-end will scale with us. Really glad I found it early.”
Russell · Founder — Newcastle & Hunter Region · Erectus Stretch Tents
“Saves me and the crew hours every week — coordination is finally easy.”
Heath Baldwin · Owner · HB Sound & Lighting
“Cadence Ops replaced our production spreadsheet jungle. One system for the whole festival — crew, logistics, permits, finance.”
Nick Thompson · Festival Operations · Bush Doof
“Starting Erectus Stretch Tents, I wanted to make sure the operations side was set up properly from day one — not cobbled together on notes and group chats like most event businesses end up. Cadence Ops has given me a proper system to manage bookings, crew, gear and client comms all in one place. As we grow, I know the back-end will scale with us. Really glad I found it early.”
Russell · Founder — Newcastle & Hunter Region · Erectus Stretch Tents
FestivalsActivationsCorporate AVTouring crewsBrand eventsConferencesStage buildsLighting housesProduction cosAgenciesFestivalsActivationsCorporate AVTouring crewsBrand eventsConferencesStage buildsLighting housesProduction cosAgencies
What changes when you switch

Four outcomes production teams ask us for. All four, on day one.

Calmer show days

Stop running shows out of WhatsApp and seven spreadsheets.

  • Single run sheet per event with live status
  • Crew call sheets and check-ins in one place
  • AI assistant answers "what's the status of…" in seconds

Higher margin per event

Know what every show actually made — before the invoice goes out.

  • Quote → invoice → margin live per event
  • Logistics, gear and crew costs roll up automatically
  • Catch under-quoted shows before they ship

More shows, same team

Take on the next event without burning out the crew that ran the last one.

  • Crew availability and conflicts visible at a glance
  • Inventory and kits prevent double-booking
  • Templated run sheets and contracts cut setup time

Compliance & risk handled

Sleep easy on insurance, permits and inductions.

  • Expiry alerts before they bite
  • Per-crew certs and inductions tracked
  • Contracts e-signed and versioned
Start free Book a walkthrough
Built for teams runningFestivalsTouring crewsAV rental & stagingCorporate AVVenues & activations
The platform

The operating system for live events.

Events pipeline

Enquiry → wrap. Kanban stages, run sheets, live status.

Clients & CRM

Contacts, history, contracts, revenue — one record.

Crew & volunteers

Roster, availability, certifications, call sheets.

Inventory

Stock, kits, gear across warehouses and shows.

Logistics

Loads, vehicles, drivers, bump-in/out.

Documents

Contracts, riders, run sheets, versioned.

Compliance

Insurance, permits, inductions — expiry alerts.

Finance

Quotes, invoices, margin per event — live.

Ticketing

Sync events, orders & attendees from Humanitix and Eventbrite. Door check-in built in.

AI Assistant

Read on Starter & Professional. Read + write on Operations & Enterprise.

Agent API

Scoped REST tokens for external systems. Hermes Agent & Agentzero A0 ready. Enterprise.

See Cadence Ops in action

Eight surfaces your team will actually use on show day.

Previews shown with illustrative data. Every screen ships with the platform.

Events pipeline

Every show, every stage, one live view — enquiry to wrap.

Enquiry
4
Quoted
6
Confirmed
3
Bump-in
2
Show
1
Wrap
5
3 confirmed this week

Crew call sheets

Roles, calls and check-ins — one source of truth.

Sam · FOH engineer
Bump-in 06:00 · Stage A
In
Mei · Lighting tech
Bump-in 06:00 · Stage A
In
Diego · Stage manager
Bump-in 05:30 · Stage A
On way
Priya · Rigger
Bump-in 05:00 · Stage A
No reply
12/14 confirmed

Inventory & gear

Stock, kits and bookings across warehouses — nothing double-booked.

L-Acoustics K2 kit4 / 6
DiGiCo SD12 console2 / 2
Robe Forte spot12 / 16
No conflicts

Logistics & truck pack

Loads, vehicles and drivers in one schedule — no surprises at the dock.

Pantech 12t · ABC-12394%
Pantech 8t · XYZ-99862%
2 trucks · 1 van

Finance — margin view

See quoted, committed and actual costs before the invoice goes out.

Quoted$48,500
Committed$34,400
Actual$32,010
Margin 34%

Compliance alerts

Insurance, permits and inductions — expiry warnings before they bite.

Public liability — $20M
Renews in 9 days
Warn
White Card — Diego
Expires in 21 days
Warn
Working at Heights — Sam
Valid · 8 months
OK
2 expiring soon

Ticket check-in

QR scan at the door on any phone — admits sync in real time.

✓ Admitted87ms
Order #H-44821 · GA · Mira K.
1,284 admitted216 to go
1,284 / 1,500 in

AI assistant & audit log

Ask anything. Every write is logged with who, what, when.

You · Mark rig check for Event A complete
✓ Milestone 5f8a3b2e…1a8e3b updated · logged to audit trail
actor=heath · scope=events:write · 12:04:18
Read + write · audited
Before vs after

What changes the week you switch.

Before Cadence Ops
After Cadence Ops
  • Events tracked across spreadsheets and email
    One live event pipeline, enquiry to wrap
  • Crew updates scattered across WhatsApp threads
    Central crew call sheets and check-ins
  • Gear double-booked or missing on the dock
    Inventory linked to events and logistics
  • Costs calculated after the event has shipped
    Live margin visibility during planning
  • Expired certs and permits found too late
    Compliance alerts before issues happen
  • AI tools with no trusted access to ops data
    Scoped AI assistant with full audit trails
AI controls built for real operations

Your assistant only sees what it's allowed to see.

Write access is off unless an owner enables it. Every AI action is logged — who requested it, what changed, and when. The same controls extend to the Agent API for external systems.

Security & trustAgent API docs

  • Read-only AI mode

    Starter and Professional run the assistant in read-only mode. It can answer, summarise and surface gaps, but it can't change a thing.

  • Owner-controlled write access

    Write access is off by default. Only a workspace owner can turn it on, and it can be revoked the same way.

  • Scoped Agent API tokens

    Generate bearer tokens with fine-grained scopes — events:read, events:write, site_map:read. No shared passwords.

  • Role & permission checks

    Every AI and token action runs through the same role and permission checks as a logged-in operator.

  • RLS-scoped data access

    Row-level security in the database — the assistant sees only what the requesting user is allowed to see. Tenant boundaries are enforced at the data layer.

  • Full audit trail

    Every AI action and token call is logged: prompt, scope, change, actor and timestamp. Export anytime.

  • Approval workflows

    Sensitive actions can require explicit human sign-off before the AI commits the change.

  • Simulation mode

    Preview what a change would do before it happens — no mystery writes, no broken assumptions.

  • Blast-radius containment

    Bulk operations are capped, scoped and reversible. Undo controls keep mistakes recoverable.

  • Workspace isolation

    Multi-tenant by design. Your workspace is your boundary — no cross-tenant queries, ever.

Agent integrations

Three steps to put your ops behind an agent.

Explore Agent API
  1. 1
    Mint a scoped token
    Settings → Agent API. Pick scopes (events:read, events:write, …).
  2. 2
    Register the OpenAPI spec
    Point your agent at /api/public/agent/v1/openapi.json — tools auto-discover.
  3. 3
    Your agent runs your ops
    Every call is RLS-scoped, signed and written to the audit log.

Hermes Agent and Agentzero A0 ready · Custom plans

Built for every kind of event operation

Pick the shape of your operation. Cadence Ops fits.

Festivals

Coordinate volunteers, permits, site operations, ticketing, compliance and multi-day logistics from one place.

AV production companies

Track crew, gear, trucks, quotes and margins across multiple concurrent shows without relying on spreadsheets.

Touring crews

Run sheets, call sheets, freight manifests and per-leg compliance — visible to the whole road party on phone or tablet.

Corporate events

Quote, contract, deliver and reconcile branded conferences and activations with the margin per event in plain sight.

Venues

Manage the production side of every event your venue hosts — incoming crew, gear, run sheets and finance, in one operational view.

Agencies

Production-ready ops behind the creative — clients, scopes, suppliers, compliance and live margin per activation.

Customer story

From spreadsheet jungle to one live ops view.

The problem

Crew assignments lived in WhatsApp. Gear allocations lived in a shared spreadsheet. Quotes lived in PDFs. Nothing reconciled — and show-day questions ended in a phone call.

The switch

Clients, events, crew and inventory imported from CSV. The next show was run in Cadence Ops in parallel for a single cycle, then the whole calendar moved across.

The result

One live event pipeline, one set of call sheets, and margin per event visible while the show was still being scoped. Coordination stopped being a meeting.

“Saves me and the crew hours every week — coordination is finally easy.”
Heath Baldwin · Owner · HB Sound & Lighting
Why Cadence Ops

Why not just use spreadsheets and a group chat?

Because every tool you're already using was built for something else. Here's the honest comparison.

vs. Spreadsheets + WhatsApp

Spreadsheets don't talk to each other, and group chats don't have memory. Cadence Ops keeps crew, gear, docs and finance connected — so nothing depends on someone checking their phone at the right moment.

vs. Generic project management tools

PM tools weren't built for load-in schedules, gear conflicts or compliance expiry. Cadence Ops maps to how shows actually run, not how a generic task board thinks work happens.

vs. Generic event software

Most event platforms stop at ticketing and registration. Cadence Ops covers what happens before and after the ticket — crew, logistics, compliance and margin.

vs. AI wrappers with no operational guardrails

Bolting a chatbot onto your ops doesn't make it safer or smarter. Cadence Ops scopes every AI action to specific permissions and logs everything — so automation never means losing control.

Ticketing integration

Your ticketing platform, wired into ops.

Connect Humanitix or Eventbrite in a click and pull every event, order, attendee and payout into Cadence Ops. Live sold counts on your event pipeline, finance reconciled to the cent, and a built-in door check-in that scans QR tickets in under 200ms — no extra app for your crew.

Humanitix · liveEventbrite · liveTryBooking · soonMoshtix · soonOztix · soon

One-click sync

Paste a Humanitix API key or connect Eventbrite via OAuth — Cadence Ops pulls events, capacities, orders and attendees on a schedule or on demand.

Door check-in

Open the check-in screen on any phone or tablet. Scan QR tickets, see live admit counts, and flag duplicates instantly.

Revenue in finance

Gross sales and payouts land in your finance module automatically — margin per event includes ticket revenue, not just quotes.

Version 2 · Coming late 2026

A glimpse at what's next.

One operating system for ticketing, access, settlement and operations — built for extreme scale and the people actually running the show.

See the future
Pricing

Plans for every size of operation.

AUD pricing, shown billed annually (≈ 2 months free vs monthly). Monthly billing available on the pricing page.

Starter

$99AUD/mo
Billed annually · save ~2 months

For small crews and operators running a limited number of events.

  • Up to 3 operators
  • Clients & CRM
  • Events pipeline
  • Crew basics (roster & call sheets)
  • Limited AI assistant (read, 50 messages/mo)
  • Email support
View details

Professional

$349AUD/mo
Billed annually · save ~2 months

For established production companies, AV suppliers, agencies and touring crews.

  • Everything in Starter
  • Unlimited operators
  • Full crew, volunteers, inventory, logistics
  • Documents & contracts
  • Standard reporting & collaboration
  • AI assistant — read access (1,000 messages/mo)
View details

Operations

Recommended
$899AUD/mo
Billed annually · save ~2 months

For larger event teams managing multiple concurrent events, complex logistics, finance visibility and automation.

  • Everything in Professional
  • Advanced reporting & forecasting
  • Workflow automation
  • Deeper logistics & inventory (multi-warehouse, kits)
  • Finance visibility — quotes, invoices, margin per event
  • AI assistant — read + write (unlimited, owner-controlled)
View details

Enterprise

from$3,000AUD/mo
Annual contract · invoiced yearly

For large-scale operators and teams that need custom terms, advanced security, API access, and dedicated support — or anyone running a single major event who wants the full platform for a limited engagement.

  • Everything in Operations
  • Agent API — scoped REST tokens for Hermes Agent & Agentzero A0
  • Advanced AI agents with custom tools & guardrails
  • SSO (SAML / OIDC) and advanced RBAC
  • Audit logs & data export
  • Custom onboarding & implementation services
Talk to sales
Custom & single-event ready

Annual contract default. Built for procurement, security and finance sign-off. Running a single major event? Reach out for a time-limited deployment with full capability.

  • Implementation & onboarding services
  • SLA-backed support
  • Blast-radius containment — scoped access & undo
  • Simulation mode — test changes before they go live
  • Approval workflows — gated actions with explicit sign-off
  • Procurement support (MSA, DPA, custom terms)
FAQ

Questions, answered.

Will my crew actually use this?

It's built around how shows actually run — pipeline to reconciliation — not a generic project board retrofitted for events. The workflows match load-in schedules, gear conflicts and show-day comms, so adoption doesn't fight muscle memory.

What happens to our existing spreadsheets and docs?

Import what you have. Clients, events and inventory come in from CSV, and larger migrations are part of onboarding. You're not starting from a blank system.

Can we control what the AI assistant can touch?

Yes. Every permission is scoped by role, every write is logged, and the owner controls whether the assistant is read-only or allowed to make changes. The Agent API uses the same scoped-token model for external systems.

Is there a contract lock-in?

No. Plans are month-to-month unless you choose annual pricing. You own your data and can export at any time.

How long does setup take?

Most teams are running their first event inside two weeks. Templates, CSV import and guided onboarding do most of the lifting.

Which ticketing platforms do you integrate with?

Humanitix and Eventbrite are live — connect Humanitix with an API key or Eventbrite via OAuth, then sync events, orders, attendees and payouts on a schedule. TryBooking, Moshtix and Oztix are on the roadmap. A built-in QR door check-in works on any phone or tablet for any connected event.

Do you support external tools and agents?

Yes. The Agent API exposes your ops to Hermes Agent, Agentzero A0 and other systems with fine-grained read/write scopes and full audit logs — the same permission model as the core platform.

Run your next show on one system.

Start free and try it on a real event, or book a walkthrough with someone who's actually run shows.

Start free Book a walkthrough

Every action logged · Every access scoped · Nothing silent